Job Description

We are seeking a highly organized and detail-oriented Real Estate Secretary to join our team. The successful candidate will play a crucial role in supporting our real estate professionals and ensuring the smooth and efficient operation of our office. The ideal candidate will have excellent administrative and communication skills, a strong understanding of real estate processes, and the ability to handle multiple tasks with precision.

Responsibilities:

• Provide administrative support to real estate professionals, including managing schedules, appointments, and travel arrangements.
• Prepare and distribute correspondence, reports, and other documents.
• Maintain and organize physical and electronic filing systems.
• Answer and direct phone calls in a professional and friendly manner.
• Greet clients and visitors, ensuring a positive and welcoming experience.
• Assist clients with inquiries and direct them to the appropriate team members.
• Draft and edit real estate documents, contracts, and agreements.
• Coordinate the preparation and distribution of listing materials and marketing collateral.
• Ensure all documentation is accurate, complete, and in compliance with legal requirements.
• Assist in coordinating real estate transactions from initiation to closing.
• Liaise with title companies, lenders, and other parties involved in the transaction process.
• Keep all parties informed about the progress of transactions and address any issues that may arise.
• Maintain and update client databases and CRM systems.
• Input and manage property listings, ensuring accuracy and completeness.
• Schedule and coordinate meetings, appointments, and property showings.
• Prepare meeting agendas and take accurate minutes when required.
• Maintain office supplies and equipment, replenishing as needed.
• Assist in the coordination of office events and activities.

Qualifications:

• Proven 1 - 2 years of experience as a secretary or administrative assistant, preferably in a real estate environment.
• Experience in Lone wolf software a must.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite and real estate software.
• Knowledge of real estate processes and terminology.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.