Job Description

Appointment Secretary

Cavalcade Ford, Bracebridge, ON

JOB RESPONSIBILITIES ARE LISTED BELOW:

• Coordinate and schedule appointments, meetings, and events for executives or team members.
• Ensure appointments are scheduled accurately, considering priorities and availability.
• Monitor calendar and make adjustments as needed (e.g., rescheduling, cancellations).
• Handle incoming calls, emails, or messages regarding appointment requests.
• Provide reminders and follow-up communications for upcoming appointments.
• Maintain an organized record of appointments, meeting notes, and other related documents.
• Assist with travel arrangements for out-of-town appointments or meetings, including transportation and lodging as needed.
• Greet and assist visitors and clients as they arrive for appointments or meetings.
• Assist in preparing materials or agendas for meetings and appointments.
• Prepare, edit, and proofread invoices, publications, reports, and related material.
• Handle office tasks, such as filing, distributing regular and electronic mail, and coordinating the flow of information internally and externally as required.
• Keep track of the inventory for the areas as instructed by management.
• Assist with general administrative tasks such as filing, copying, or preparing meeting spaces.
• May perform other duties as per requirements.

Work Location:           420 Ecclestone Drive, Bracebridge, ON, P1L 1R1

Salary:                         $35/hr.

Hours:                         40 hours per week

Position type:             Full-time & Permanent

Qualifications:

Experience:                 7 months to one year of relevant experience

Education:                   College/CEGEP

Language:                    English

Please forward your resumes to email to jon@cavalcadeford.com to be considered for this position.