Job Description

Job description:

 Account Records Manager

Job details

• Location: 305 Milner Ave, Scarborough, ON M1B 3V4
• Workplace information: On-site
• Salary: 70,600 annually / 30 hours per week
• Terms of employment: Permanent employment Full time
• Day, Morning
• Starts as soon as possible
• Vacancies:1 vacancy

Overview

Languages

• English

Education

• Bachelor's degree
• or equivalent experience

Experience

• 1 to less than 2 years

On site

 Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Ensure effective coordination of all administrative and financial recordkeeping activities such as documenting daily foreign exchange transactions, maintaining multi-currency ledgers, recording client deposits and withdrawals and reconciling bank statements.
• Oversee the accurate documentation of foreign exchange transactions, client files, compliance records, and internal reports across departments.
• Evaluate and monitor the performance of the records and administrative services department, identifying process gaps, implementing improvements, and ensuring compliance with internal standards and external regulatory requirements.
• Record, verify, and track all administrative and operational payments, including vendor services, compliance tools and audit fees, ensuring they are properly documented, reconciled, and archived for audit purposes.
• Oversee the day-to-day operations of the records management function, ensuring timely documentation, secure storage, smooth interdepartmental coordination, and the overall efficiency of the department.
• Supervise and guide personnel handling financial documentation,  purchasing records and security logs, while ensuring strict adherence to company policies and industry regulations.
• Administer and continuously evaluate documentation and compliance procedures to ensure alignment with international forex regulations, data protection standards, and company policy.
• Organize and store trade confirmations and client communications following industry rules and resolve any trade errors, failed trades or changes.
• Set up controls to prevent unauthorized changes to trade records and keep audit logs and make sure settlement instructions with banks and partners are correct and recorded on time.
• Prepare and deliver clear, data-driven reports and executive briefs summarizing key insights from financial and operational records to support strategic planning, risk management, and compliance oversight.
• Organize and maintain an up-to-date inventory of all account records and documents, both physical and digital, including trade confirmations, regulatory filings, client documentation, and audit reports, ensuring accessibility and security.
• Lead the recruitment, selection, onboarding, and continuous professional development of records management staff, ensuring a high-performing, well-trained team that upholds standards of accuracy, confidentiality, and regulatory compliance.

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• Inventory control software
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows

Additional information

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Excellent oral communication
• Judgement
• Organized
• Time management
• Initiative
• Proactive

Who can apply to this job?

Only apply to this job if:

• You are a Canadian citizen, a permanent or a temporary resident of Canada.
• You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By Direct apply

By email-jackfilledinc@yahoo.ca