Work setting

• Consulting firm

Responsibilities

Tasks

• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Carry out administrative activities of establishment
• Review, evaluate and implement new administrative procedures
• Oversee and co-ordinate office administrative procedures

Experience and specialization

Computer and technology knowledge

• Google Docs
• Microsoft Visio
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Accounting software
• MS Access
• MS Office
• Quick Books
• Simply Accounting

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams

Additional information

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Accurate
• Client focus
• Reliability

Benefits

Health benefits

• Health care plan

Other benefits

• Other benefits